MS-Excel Insights

Not Applicable Error ( #N/A ): Reason: This error occurs when a function cannot find what it has been asked to look into the Source Data Table or Table Array. This means that no details exist into the data in reference to that selected lookup value. For Instance :     Assume, we have applied Vlookup function in Table2 to find the Cost (Per Day) from Table1 in reference to lookup value as Resource Names, however this error occurred at the last cell because there are no details, for the resource 'A'. Solution:  Make sure that the Source Data Table or Table Array is complete before its use into the function. If still (with the complete table), no lookup value exists in the table then either remain this error as it is or override this error into text as 'Not Applicable' move forward with the next calculation. For Instance :      Assume , earlier we were working with the incomplete data in following Table1 and then after getting the complete data in which d...

This blog is intended to provide you the knowledge about most important and widely used feature known as Pivot Table which is a table of statistics that summarizes the data of a more extensive table. This summary might include sums, averages, or other statistics, which the Pivot Table groups together in a meaningful way that can be used for analysis and presentation. To access PivotTable, following steps are available:   Go to Insert ribbon and Choose Pivot Table option. Press keyboard shortcut key Alt + N + V.   Arguments for creating PivotTable   Choose the data that you want to analyze: It indicates to select the source data table/range which is considered to create the Pivot Table.   Choose where you want the PivotTable report to be placed:    It indicates to select the cell location where the PivotTable is pasted.               ...

  XLOOKUP function which is used to extract the cell value from any selected data source with reference to the selected lookup value. XLOOKUP works for the data either it is vertically or horizontally organized which means XLOOKUP has the functionally for both VLOOKUP & HLOOKUP function. Syntax There are 6 arguments used in XLOOKUP function out of which first 3 arguments are required and others are optional as follows. lookup_value :   Cell that contain text or number which is selected to search the same from the selected lookup-array and extract the desired value from the selected return_array .    lookup-array : Range of cells from the source data that is selected to search the selected lookup_value. return_array Range of cells from the source data that is selected from which the corresponding value will be returned, based on the position of lookup_value in the lookup_array . [if_not_found] (optional) This argument allows th...

      1.         Ctrl + A: This is used to select all the cells in a worksheet.   2.         Ctrl + B: This is used to bold the value of selected cell or range of cells in a worksheet. 3.         Ctrl + C: This is used to copy the value of selected cell or range of cells in a worksheet. 4.         Ctrl + V: This is used to paste the copied cell value in cell or range of cells in a worksheet. 5.         Ctrl + F: This is used to find out the cell value in selected cell or range of cells in a worksheet. 6.         Ctrl + H:         This is used to override the existing cell value in selected cell or range of cells in a  worksheet. 7.         Ctrl + G:    ...

  In MS-Excel, we can type anything like numbers, text, date etc.  in a cell  or range but if we want to restrict a cell or range to have a specific data, we can use data validation. For Instance: Let suppose we have a data as shown in a following screenshot,   In this data we want to apply the restriction that we cannot write anything other than given 4 Standard Reasons in the selected range.  Now, select the cell or range where data validation is required to be added, go to the Data menu and click on Data Validation option (Shortcut key: Alt + A + V ) and then select the Data Validation as shown in the following screenshot. By an option, the following dialog box will get appeared in which, select  List  option from a dropdown and then in the field of   Source,  enter the reference of range wherein the standard reasons  are mentioned  and click on   OK . Now, while editing cell or range wherein the Data Validation added, we w...